These are my general terms and conditions.
1. These terms and conditions apply to any work done for the Client by Clued Up Editing.
2. The Client is under no obligation to offer Clued Up Editing work; neither is Clued Up Editing under any obligation to accept work offered by the Client.
3. Clued Up Editing will provide service(s) as mutually agreed, confirmed in writing by the Client.
4. The work will be carried out unsupervised at such times and places as determined by Clued Up Editing, using her/his own equipment.
5. Clued Up Editing confirms that she is self-employed, is responsible for her own income tax and National Insurance contributions, and for paying VAT (where applicable) and will not claim benefits granted to the Client’s employees.
6. Clued Up Editing agrees to attend the Client’s or other premises for necessary meetings, the time spent and agreed reasonable expenses incurred to be reimbursed by the Client.
7. The Client will reimburse Clued Up Editing for agreed reasonable expenses over and above usual expenses incurred in the process of editorial work.
8. The Client will pay Clued Up Editing a fee per hour OR per printed page OR an agreed flat fee for the job. Clued Up Editing is not registered for VAT and therefore none will be added to any invoices.
9. Upon agreement of the fee, the Client will pay a deposit of 50% of that fee to secure their preferred available editing slot in Clued Up Editing’s schedule. The remainder of the agreed fee becomes payable immediately after delivery of the edited manuscript. Please see (14) and (15) for the terms covering refund of this deposit in the event of cancellation.
10. The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required and the brief, both supplied by the Client or their representative.
11. If, however, on receipt of the item to be worked on or at an early stage, it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief, Clued Up Editing may renegotiate the fee and/or the deadline.
12. Similarly, if, during the term of Clued Up Editing’s work, additional tasks are requested by the Client, Clued Up Editing may renegotiate the fee and/or the deadline.
13. If the project is lengthy, Clued Up Editing may invoice periodically for completed stages.
14. Clued Up Editing will retain 100% of the deposit paid if the Client cancels the project within 8 weeks of the start date. Clued Up Editing will refund 50% of the deposit paid if the project is cancelled by the Client between 16 and 8 weeks prior to the start date. In the event of cancellation of the project by the Client prior to 16 weeks before the start date, 100% of the deposit paid will be refunded by Clued Up Editing.
15. In the event that Clued Up Editing cancels the project before work has commenced, for any reason, 100% of the deposit paid will be refunded.
16. Any content created by Clued Up Editing as part of the copyediting/proofreading/project management process will become the copyright of the Client, unless otherwise agreed.
17. The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.
18. Although Clued Up Editing will endeavour to flag apparent issues, the ultimate responsibility for copyright permissions for any quoted material, incl. text, pictures, photographs, etc. will remain with the client.
19. Clued Up Editing guarantees that any work that she subcontracts on behalf of the Client will be completed to the same standard, schedule and budget and with the same conditions of confidentiality.
20. If Clued Up Editing’s work is unsatisfactory, Clued Up Editing will rectify it in their own time and at their own expense.
21. Clued Up Editing does not work on manuscripts that have been written by AI and expects the Client to be transparent about any use of generative AI. Clued Up Editing reserves the right to stop work if it becomes apparent that AI has been used. Payment will still be due for any editing work performed up to that point.
22. Unless agreed otherwise at the outset, payment will be made within 30 days of receipt of Clued Up Editing’s invoice, according to the Late Payment of Commercial Debts (Interest) Act 1998 (amended 2002 and 2013).
23. The information that the Client and Clued Up Editing may keep on record is covered by the terms of the General Data Protection Regulation. No more such information will be held than is necessary, at any time, to comply with those terms and with any compliance statement or privacy policy published by the Client and/or Clued Up Editing. Both the Client and Clued Up Editing agree that, where consent is required to hold or process such data, such consent has been requested and obtained and both facts can be demonstrated. Either may view the other’s records to ensure that they are relevant, correct and up to date.
24. Either the Client or Clued Up Editing has the right to terminate a contract for services if there is a serious breach of its terms.
25. If Clued Up Editing has made a substantial contribution to the copyediting/proofreading/project management of the work, they will be entitled to receive one free copy of the work.
26. Clued Up Editing may use the Client’s name in their promotional material.
27. Clued Up Editing may request an image of the work’s cover for use in their promotional material.
28. This agreement is subject to the laws of England and Wales, and both Clued Up Editing and Client agree to submit to the jurisdiction of the English and Welsh courts.
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Clued Up Editing 